Vendor Meeting Information

APIC DFW would like to thank our Vendor Partners for your generous support. The chapter will host three in-person meetings in 2026 (January, May & August) where chapter members will have the option to attend in-person or virtually. All other monthly chapter meetings will be held virtually via Teams. All 2026 meeting locations will be posted on the calendar prior to the meeting.

PLEASE NOTE: Vendor Partners must follow the guidelines below to exhibit:

• An exhibit fee must be paid by credit card online more than one week prior to the meeting date.

  • In-person meeting exhibit fee - $210
  • Virtual meeting exhibit fee - $150

• All exhibitors must register for the meeting on the APIC DFW Meetings page at least 3 days prior to the meeting. The location of each meeting will be included on the calendar for that month.

• If applicable to the venue, a security access email will be sent to all registered attendees the day before the meeting, this code must be presented to gain access to the building.

• Available exhibit tables for 2026 can be found in our Vendor Store.

• Space is limited to:

  • • • 3 exhibit tables per in-person meeting (limit 2 people per table)

      • 3 exhibitors per virtual only meeting

• Exhibit tables are non-refundable and non-exchangeable.

  • If the meeting is cancelled by the Chapter President for any unforeseen circumstance, the Treasurer will issue a refund if accommodations cannot be arranged to attend another monthly meeting within the calendar year. 

• The Chapter President and/or Board of Directors have the authority to deny the request of any Vendor Partners.

• Content presented/shared must be aligned with APIC DFW mission/vision.

• Virtual only exhibitor guidelines:

  • Submit 20 – 30 second advertisement minimum one week prior to [email protected]. Vimeo is the preferred platform, but MP4 will be accepted.

  • Advertisement will be played on alternating loop 12:30-1:00 PM as chapter members log on for meeting.

  • Prepare 5-minute presentation of product/service to share with chapter members at designated time provided by Vendor Liaison or Chapter President. 

• In-person exhibit table guidelines:

  • Table set up will be completed before 12:30 PM on the date of the monthly meeting for networking between 12:30 and 1:00pm. All display items will be removed immediately upon conclusion of the business meeting at 3PM.

  • Small signage and only one table per exhibit purchased will be allowed. 

  • Business cards, product literature, educational information, and samples may be provided to the membership. 

  • Noise or activity during any in-person APIC educational presentation or business meeting will not be allowed.

You can register for a vendor table via meeting registration links listed below. 

Monthly Chapter Meetings